How we use and disclose your personal information

We collect, use and share personal information for the purposes of considering you as a candidate for present or future employment. Your personal information will also be included in your employment records if you become our employee. Below are some examples of how we use personal information about you:

• Contact information – used to communicate with you and provide you with updates about your application.
• Prior work experience information and references – used to verify your qualifications and to assess your suitability to current or future positions.
• Proof of eligibility to work – used to ensure that you’re eligible to work in the relevant country as required by law.

We may also collect and use optional, self-identification information for the purpose of supporting our employment equity and diversity initiatives and special programs. Below are some examples of how we use optional, self-identification information:

• Self-identified sociodemographic information – used on an aggregated basis to support our employment equity and diversity initiatives and special programs.

Your personal information may also be shared with third parties when it’s necessary to facilitate the recruitment process or for you to receive other services. Below are some examples of third parties that we share your personal information with:

• Background check firms – used to perform criminal, credit, education, employment and reference checks to verify and vet candidates.
• Immigration firms – to assist with obtaining applicable work permits, or relocation if applicable, of successful candidates.
• Psychometric and behavioural assessment firms – to administer IQ, psychological and/or behavioural assessments of candidates.

Some third parties that provide services to us may be located, or may store personal information necessary to provide such services, outside Canada. Personal information stored outside Canada may be subject to the laws of the country in which the third party is located or the data is stored. That country may have laws requiring personal information be disclosed to government bodies or courts under different circumstances than would apply in Canada.

Whenever personal information is transferred to a third party service provider, we impose contractual obligations on such service provider to protect that information and to limit its use only to purposes required for the service. We perform privacy and security due diligence in respect of all third parties that are engaged to provide services to us. The purpose of this exercise is to determine whether a prospective third party service provider maintains the administrative, technical and physical safeguarding measures to protect your personal information while in the custody of such third party service provider, and otherwise assess privacy risks involved in the proposed service provider arrangement.

In some circumstances, we’re permitted by law to use and disclose personal information about you without your consent. For example, in addition to the personal information that’s required by law to administer the plan, your personal information may be used or disclosed to investigate and prevent fraud, to protect the rights, interests and property of Ontario Teachers’, its employees, and members of the plan, or if required by a court order.

Unless otherwise requested, your information will not be used for marketing, soliciting business, non-recruiting, or non-employment related activities.